The Events Officer will contribute to the planning, coordination and delivery of meetings and events for the European Labour Authority (ELA), ensuring that event services are organised efficiently, consistently and in line with the applicable framework contracts, financial rules and internal standards.
• Analyse event service needs submitted by Event Requesters and translate them into concrete service and contracting requirements
• Prioritise and manage overlapping bookings and conflicting event requests in line with ELA prioritisation rules
• Organise and lead regular planning meetings with units/sectors to anticipate upcoming events and identify opportunities for bulk contracting
• Advise operational units on feasibility, timing, and organisational aspects of events
• Prepare, manage, and submit Requests for Specific Contracts under relevant framework contracts
• Register and manage all contracting documentation in ARES, Events App, and related systems
• Coordinate contractor cascade activation where applicable
• Review, negotiate, and finalise offers with contractors in close consultation with the Event Requester, ensuring a balance between cost, logistics, and event quality
• Ensure selected offers comply with ELA Event Standards, Financial Rules, and contractual conditions
• Act as Operational Initiating Agent (OIA) for budgetary commitment requests and follow up financial workflows
• Act as the single point of contact for contractors for all logistical, contractual, and operational aspects of events
• Coordinate and supervise service delivery before, during, and after events
• Provide on-site or remote support for events, including troubleshooting and coordination of last-minute changes
• Coordinate post-event follow-up with contractors and internal stakeholders
• Organise and lead contractor performance reviews, status meetings, and feedback sessions, track contractor performance
• Contribute to continuous improvement of event standards, processes and tools
• Contribute to updating templates, tools, and SOPs related to event management
Employee perks, benefits
• contribution to language course
• Multisport card
Employee requirements
Education
University education (Bachelor's degree) University education (Master's degree)
Language and language level
English - Proficiency (C1)
Personality requirements and skills
The ideal candidate is proactive, service-oriented, and reliable, with strong attention to detail, the ability to manage multiple tasks efficiently, and a collaborative, team-oriented mindset.
The working language is English; knowledge of Slovak would be an asset for liaising with local suppliers and service providers.
Working knowledge of MS Office required.
Information about the selection process
Date of completion of the selection process
2026-08-31
A brief description of your client
The European Labour Authority helps to ensure that EU rules on labour mobility and social security coordination are enforced in a fair and effective way.
If you send your CV by e-mail, please, add the following text (below) to the CV. Otherwise, your application will not be possible to process further.
By responding to the job offer, in accordance with General Data Protection Regulation 2016/679 (hereinafter "GDPR"), I declare that I have read and understood the content of the document "Personal Data Processing Notice", which is available at https://praca.manpower.sk/ochrana-osobnych-udajov/?lang=en, and, I hereby acknowledge that:
i) my personal data will be processed by ManpowerGroup Slovensko sro, with its registered office at Landererova 12, 811 09 Bratislava, Slovak Republic, IČO: 35958898, registered in the Commercial Register of OS Bratislava I, section: Sro, file number: 37879 / B (hereinafter referred to as "the Data Controller"), In full compliance with the GDPR Regulation and other applicable legislation, in the manner and to the extent set out in the "Personal Data Processing Notice";
ii) if, as a data owner, I request more information about the processing of my personal data or I want to exercise my individual rights, I can contact the Data Controller either through the contact details provided in the "Personal Data Processing Notice" or through the online form "Submission of data subject request"
How to contact us
If you have any questions or comments about this "Privacy Notice" or wish to exercise your individual rights, you can contact us in writing either at the registered office of ManpowerGroup Slovensko sro, Landererova 12, 811 09 Bratislava, Slovak Republic, or via the online form. "Submission of data subject request", which can be found here.
